Accounting is an optional module of InvoiceFlash to keep your business accounts in the same program you invoice with. It is installed separately and only if you need it; every invoice you issue or receive creates its own journal entry, with no retyping.
Chart of accounts and sub-accounts
It comes with a standard chart of accounts already loaded and ready to use, and a sub-account for every customer and every supplier.
- Editable chart of accounts: add, change or deactivate the accounts you need.
- Third-party sub-accounts: each customer and supplier has its own, with its tax ID, which the tax forms then use.
- Configurable number of digits for the accounts.
Automatic entries from invoices
When an invoice is created, edited or cancelled, its entry is generated or updated automatically. No double work between invoicing and accounting. It is switched on in Settings, where you choose the customer, supplier, sales, purchases and VAT accounts.
- Sales invoices: customer, sales and output VAT.
- Purchase invoices: supplier, expense or purchase and input VAT.
- Corrective invoices: the original keeps its entry and the corrective invoice generates its own, reversed, as regulations require.
- Supplier payments: with the Purchasing module, every payment recorded creates its entry, with the supplier in the debit and the bank or cash in the credit, and it is removed with the payment if you delete it.
Manual entries, review and closing
- Create manual entries with as many lines as you need, with date, account, description, debit and credit.
- Review entries by date and by number before closing the period.
- Closing entry to clear the expense and income accounts at the end of the year.
Ledgers and accounting reports
- General journal and general ledger, filtered by date and account.
- Trial balance.
- Profit and loss statement and balance sheet.
- The ledgers and financial statements have a print view.
Spanish tax forms
The figures for your returns come straight from the entries, with no spreadsheets in between.
- Form 303: quarterly VAT return, with the option to generate the file for the Spanish Tax Agency.
- Form 390: annual VAT summary by quarter, exportable to CSV.
- Form 347: transactions with third parties above €3,005.06, with customers and suppliers by quarter, exportable to CSV and with the option to generate the file for the Tax Agency.
- Form 111: income tax withholding report.
The files for the Tax Agency follow the official layout, but you should always test them in the validator of the Tax Agency's online office before filing.
Works with Sales and Purchasing
Accounting is fed by the documents you already keep in InvoiceFlash: sales invoices, purchase invoices and their corrective invoices, and the supplier payments of the Purchasing module. If you use the Purchasing module, its due dates and payments are posted with no extra steps.
Want to see it working? Try it on the demo.
