Quality is an optional module of InvoiceFlash for companies that manufacture and want to run their quality management system inside the same program: ISO 9001 (quality), ISO 14001 (environment) and ISO 45001 (occupational health and safety). It builds on the Manufacturing module: quality checks are made on real manufacturing orders and, if you have the Purchases module, issues are linked to your suppliers. It is installed separately and only if you need it.
Every inspection is tied to a manufacturing order. It is defined with check points that are either pass / fail or measurements with a minimum and a maximum, and the result is worked out automatically. Inspection plans let you repeat the same check on every order without typing it again.
An annual programme of audits and templates with the checklist of each standard. When an audit is created the template lines are copied and each one is marked conforming, nonconformity, observation or not applicable, with its evidence. The system works out the compliance rate, and any line with a nonconformity can generate the NCR in one click.
The nonconformity (NCR) records the severity (minor, major or critical), the finding, the root cause analysis with the 5 whys method, the manufacturing order or supplier involved and the cost of quality. Corrective and preventive actions hang from it.
Each document has its own cycle: draft, review, pending, approved and obsolete, with a reviewer and an approver who cannot be the same person and with a version history. A new revision can only be started from an approved document, and the program reminds you of periodic reviews.
The training matrix assigns mandatory readers to each document: when a revision is approved, each reader is left with a pending reading, and every person sees their own training and the compliance percentage.
Risks and opportunities are scored by likelihood and impact (1 to 5) and rated low, medium, high or critical; they can be quality, environmental or health and safety risks depending on the clause they are linked to. Quality objectives have a target and a current value, with progress calculated. The management review keeps a snapshot of the indicators when it is created, with attendees and follow-up actions.
The dashboard gathers in linked cards what needs attention: open nonconformities, overdue CAPAs, upcoming audits, documents to review, objectives off track, overdue complaints, overdue calibrations, cost of quality and failed inspections, with the monthly trend and the breakdown by severity.
Certification readiness crosses every clause of ISO 9001, 14001 and 45001 with the evidence that already exists in the program and gives a verdict: ready, partial or gap. Clauses can be excluded with a justification and the report can be printed for the certification audit.
Every creation, change, status transition, signature, reopening and attachment is recorded in the audit trail. Each entry carries the SHA-256 fingerprint of the previous one, so Verify integrity detects any change made from outside, even directly in the database. In addition:
What you expect from a quality management system, plus the traceability guarantees InvoiceFlash adds.
| Feature | What it includes | |
|---|---|---|
| Shop-floor quality control | ||
| ✓ | Inspections on the manufacturing order | Pass / fail or measurement points with a minimum and a maximum, automatic result and reusable inspection plans. |
| ✓ | NCR from the inspection | A failed inspection opens the nonconformity with the order already linked; also from the order screen. |
| ✓ | Equipment calibration | Frequency, last and next calibration, valid or overdue status, append-only history and a link to the machine. |
| ✓ | Supplier evaluation | Quality, delivery and responsiveness with configurable weights and the average of the last five evaluations. |
| ISO 9001, 14001 and 45001 management system | ||
| ✓ | Internal audits | Annual programme, templates per standard, result per line, compliance rate, evidence and NCR from each line. |
| ✓ | Nonconformities and 5 whys | Severity, finding, root cause, order or supplier involved and cost of quality. |
| ✓ | CAPA with effectiveness check | Open, implemented, pending check and closed; if not effective, it reopens. The NCR cannot be closed with pending CAPAs. |
| ✓ | Document control | Statuses, different reviewer and approver, version history, files per revision and periodic review with a reminder. |
| ✓ | Training matrix | Mandatory readers per document, pending readings and compliance percentage per person. |
| ✓ | Risks and opportunities | Likelihood times impact with low, medium, high or critical level, linked to a clause of any of the three standards. |
| ✓ | Quality objectives | Target and current value, “more is better” or “less is better”, with progress calculated. |
| ✓ | Customer complaints | Configurable deadline, highlighting of overdue ones and escalation to a nonconformity. |
| ✓ | Management review | Snapshot of the indicators, attendees, follow-up actions and a blocking close. |
| ✓ | Certification readiness | Matrix per clause with live evidence and a ready, partial or gap verdict; printable. |
| ✓ | Quality dashboard | Linked cards, monthly trend of nonconformities and breakdown by severity. |
| Audit and guarantees | ||
| ✓ | Chained audit trail | Each entry carries the SHA-256 fingerprint of the previous one and “Verify integrity” detects any tampering. |
| ✓ | Optional electronic signature | Password when approving, verifying effectiveness, closing and reopening, with user, date, IP and lockout after failed attempts. |
| ✓ | Locked records | What is approved, closed or done cannot be edited or deleted; reopening requires a reason and permission. |
| ✓ | Print and PDF | Record with its lines, signatures and history, ready to print or save as PDF. |
